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Administrative Assistant

Program Description

The Administrative Assistant Program is designed for students with a strong personal interest in computer applications and office practices. Students will be prepared for rewarding careers in any type of clerical and administrative assistant position. Students will gain valuable experience by doing hands-on work.

Part 1 – four credits, offered in Semester 1.

Part 2 – four credits, offered in Semester 2.

(Part 1 is a prerequisite for Part 2)

September start only.

Prerequisites and Beneficial Skills

  • High school students have completed Grade 10.
  • Post-secondary students have completed Grade 12.
  • Applicants not meeting the entrance requirements may be accepted as mature students. Skills assessment may be required.
  • Basic keyboarding skills and basic knowledge of Windows operating system is also recommended.
  • Ability to follow directions, work with minimum supervision and meet deadlines.
  • Good communication and interpersonal skills.
  • Attention to neatness, detail and organization. 

Work Practicum

A six-week, mandatory work practicum is a component in the second semester of the program.

Certification

ATC will award certificates to students who successfully complete requirements of this eight-credit program.

Optional Industry Certification Opportunities

Microsoft Office Specialist (MOS)

MOS certification is a globally recognized standard for demonstrating desktop skills using Microsoft Office Suite including Word, Excel, Access, PowerPoint, and Outlook. MOS certifications are primarily for office workers who use Microsoft Office programs as a vital part of their job functions. This Microsoft certification credential tells the world you have demonstrated proficiency in the newest standard of the world’s foremost desktop computing applications. Microsoft certifications demonstrate your computing skills and help advance your career prospects in a competitive job market.
More information about MOS certification is available on the Microsoft website.

Employment Opportunities

Students have been very successful in obtaining careers in the private and public sector in a wide range of clerical and administrative positions.

Tuition and Fees (may be subject to change)

Application Fee

$20 (n/a for high school students)

Tuition

NO COST (high school students)

$1650 per Semester

Student Fee

$25 per Semester

Textbook Fee

$100 (refundable)

Additional Costs

may be required for optional external Microsoft Office Specialist (MOS) industry exams in Word, Excel, PowerPoint and Access at $100 (approx.) each.

Tuition is subject to change and is assessed at time of registration.

Program Advantages

  • Comprehensive computer training in Microsoft Office applications
  • Office procedures and business correspondence
  • Manual and computerized accounting
  • Accounting courses meet Grade 11 & 12 Math requirements
  • Multimedia presentations, scanners and digital cameras
  • Up-to-date software and lab facilities 
  • Industry work practicum (6 weeks) and employability skills
  • MOS – Microsoft Office Specialist certification (optional)

Courses
Part 1

Communication & Professional Practice
Course Code: 0690 (40S)

Preparation for the workforce is the main objective for this course. Competencies will be developed in the following:

  • interpersonal skills
  • communication – written and oral
  • service culture and business ethics
  • business mathematics
  • letter, memo and report composition with a strong focus
    on grammar and formatting
  • career preparation, resume writing and the interview process
  • office trends. 

Production Applications - Excel and Access
Course Code: 8615 (30S)

This course prepares students to:

  • create spreadsheets using MS Excel. Students will understand the concepts of a spreadsheet. They will create, enter, edit and analyze data, use formulas and advanced functions and create charts.
  • create and use database applications with MS Access. Students will learn advanced data management techniques to enable them to create, design and use a database, forms, queries and reports.

Accounting Principles 
Course Code: 0200 (30S)

This course is a study of the basic principles involved in the operation of a business through a complete cycle. With concentration on the single proprietorship, a student will learn systematically to classify, record, and interpret a wide range of financial data within the business framework.

Desktop Publishing - Word
Course Code: 8511 (30S)

The emphasis is on speed and accuracy and the production of mailable documents. These documents include letters, memoranda, reports, tables, forms, newsletters, etc. Software used: MS Word.

Part 2

Accounting Systems
Course Code: 1227 (40S)

This second level of accounting builds on and reinforces the concepts and skills mastered in Accounting Principles 30S. Generally Accepted Accounting Principles (GAAP) are discussed and analyzed as they are currently applied to small and larger businesses. Computerized software is used for this course.

Management & Business Organizations
Course Code: 1251 (40S)

This course focuses on business organizations. Students learn about organizational structure and the stock market. Law, as applied to labour practices and contracts, will also be covered. Students will study the role of government at different levels.

Office Technology & Procedures 
Course Code: 1274 (40S)

Students will learn office procedures and protocols while using typical office equipment. This course also emphasizes the integration of software applications. Competencies will be developed in the following:

  • reprographics 
  • records management and filing
  • travel planning
  • postal and e-mail correspondence
  • telephone etiquette
  • assisting with meetings and minute taking.

Advanced Production 
Course Code: 8623 (40S)

The focus is on creating professional, complex, business documents using MS Word. Continued speed development and production is emphasized. Students will also create multimedia presentations with MS PowerPoint. Students will learn to create a variety of digital media using scanners, digital cameras and the Internet. Photo enhancing software will also be used.